Carrie Paton

Seventeen years experience in a Document Control role, in both site and home office locations, setting up of project filing systems, supervision of multiple staff in a matrix style organization for several projects. Responsibilities have included all aspects of Technical Document Coordination, working with the clients to meet their documentation retention needs within several document management systems. • Setting up of project requirements and project files. • Interview with IT and engineering groups for set up of electronic systems on projects. • Creating and maintaining internal departmental procedures. • Creating standards for project documentation procedures. • Creating workflows pertaining to document control using Microsoft Visio. • Training document control members on procedures and processes. • Interviewing prospective staff, dealing with staff issues. • Coordinating overtime, updating staff budgets and prioritizing work. • Attending meetings with clients and management for proper turnover procedures that affect the document control area. • Maintaining quality management on all department functions. • Controlling all client specifications as required on individual projects. • Documentation audits and squad checks to ensure client standards are being met. • RFI Coordination. • Distribution Matrix creation. • Booking of drawing numbers through clients systems, and the turnover of those drawings to the systems. • Expediting drawings and documents per project requirements. • Assembling, issuing and distributing review and CWP/EWP packages. • Daily management of incoming/outgoing vendor documents utilizing various systems, distributing data to appropriate engineer(s) for review, returning reviewed documents to vendors and clients.